MTW IT Service Desk

Step

Tips/Notes

Note

Please refer to ‘Creating Documents – Key Points’ quick reference guide and/or video for more information on managing documents.

Documents created can be viewed by all staff with the appropriate access right on Sunrise.

1

From the ‘Tracking Boards’ tab, choose an adult ward from ‘Department’ list and select the required patient.

Note:  Some frequently used inpatient documents are accessible from the quick launch documents shortcut option. Other documents not listed can be created by selecting the Enter Document icon on the main toolbar and searching for the document.

2

From the Tracking Board tab, select the Quick Launch Doc(s) button at the bottom of the screen, using the arrow to the side  at the bottom of the screen and choose ‘IP Clinical Specialities Review’ from the list provided.

Alternatively, right mouse click on the patient, hover on ‘Quick Launch Documents’ and select desired document to create.

3

The ‘IP Clinical Specialities Review’ will be completed by medical staff giving a specialist opinion for adult inpatients.

  – indicates mandatory and significant fields. All mandatory fields must be completed before you can save.

Note:  You are required to scroll further down with the scrollbar on the far right of the page to see other relevant fields to be completed.

4

Note:  When the IP Clinical Specialities Review document is opened, some information may carry across from other inpatient documents that have been completed for this patient, for example the Nursing Admission, Clerking Document or the Doctor Ward Round and Progress Notes. The information will be displayed in the fields in the top half of the document.

5

Conditional triggers occur when a selection is made on a radio button with ‘…’ at the end. A question answered on the document could trigger additional questions to be answered. The additional questions might appear on the side or underneath the current question.

Example – ‘Yes…’ selection triggers another question below.

Example – ‘No’ selection didn’t trigger any further question.

6

Quick action buttons may appear in the document. An example is the ‘Display Latest Vital Signs and NEWS’ button. This inserts the latest set of clinical observations and the NEWS2 score into the accompanying field. 

7

Once selected within the document, a full body image can be annotated using the toolbar directly above the image 

Alternatively, you can select ‘Do you need to draw by free hand?’ which is situated under the Assessment and Examination section

8

Once fully completed, select the ‘Save’ button. If the document is partly completed and not finished, tick  at the bottom of the screen before selecting the ‘Save’ button. 

This action will indicate to colleagues within the document tab that the document is in progress.

9

SCM notices appears as a pop-up alerts regarding information recorded or for actions required. For example, saving a document whilst mandatory field/s haven’t been completed. Some examples are illustrated below. Staff are required to read the prompt and acknowledge or action appropriately.